Create a production and a scene

A production is the container; a scene is one shoot with a defined cast. Everything a record needs attaches to the scene.

Why the split exists#

A production is a body of work: a series, a site, a shoot weekend. A scene is one shoot with one cast, and the records the law cares about attach at scene level, because that is where a specific set of people made a specific piece of content.

Some things are set once on the production and flow into every scene: the production's name, which appears on generated paperwork and invitation emails; its location and dates as defaults; and which documents the production sends beyond the standard set. A scene carries its own number, title, date and location.

The usual first-try mistake is creating one production per scene. It works, but it scatters what belongs together: the archive, the cross-reference index and finalizing all operate per production, so a series split across ten productions produces ten of everything.

Creating them#

1. 1

   Create the production

   New Production sits on the dashboard and on the Productions page; an empty account shows it front and center. Name it what the work is actually called. The name travels: generated documents, invitation emails and the archive all carry it.

2. 2

   Add a scene

   From the production page. A scene takes a number, an optional title, a date and a location. The date matters most, because it anchors the record's retention clock and the reporting built on it. An untitled scene simply displays as its number.

3. 3

   Save

   The scene is created as a draft. Drafts are free and fully editable, and nothing is charged until you activate. What it is waiting for is a cast, then activation.

The scene lifecycle#

A scene has four states, and the words in the product are the words here:

• Draft. Created, not yet activated. Free. Edit anything, build the cast, take your time.
• Active. Activated and paid for. Invitations are live, the cast verifies and signs, records accumulate. You can still add people to an active scene.
• Closed. Closed out and final: every performer's release signed, your attestation recorded. The record is complete, and the scene's public compliance page proves it exists.
• Cancelled. The exit for a scene that will not finish. Cancelling keeps every record already collected; nothing is erased.

What moves a scene forward: a draft becomes active when you activate and pay for it; an active scene becomes closed when you close it out with its checklist met. Cancel is available from draft and active both.

What a scene needs before it can close#

• Every performer verified, with a signed model release. This is a hard gate, not a warning: Close out a scene covers it.
• Compliance forms and assigned documents finished by everyone on the scene, and the post-shoot sign-off video where the scene's preset requires one. Warnings about these can be overridden with a checkbox; the release gate cannot.
• Your producer attestation, which you sign at close-out itself.

Building the cast and getting them through verification is its own page: Invite and verify talent.